The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. Pages 26 100 : $0.50 per page Pages 11+ : $1.67, Texas Health & Safety Code 241.154 A per page fee of $0.20 for electronic copies, not to exceed $150.00 (including the search and handling fee), $10.00 for records certified by affidavit, A reasonable cost-based fee for the labor cost if preparing the explanation or the summary and for the supplies for creating the explanation or summary. If the patient has agreed to receive a summary or explanation of his or her protected health information, the covered entity may also charge a fee for preparation of the summary or explanation. NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. Search Fee: $10.00 $27.14 Pages 61+: $0.47/page, (1) Each health care provider shall furnish each patient, upon request of the patient, a copy of any information related in any way to the patient which the health care provider has transmitted to any company, or any public or private agency, or any person. 19 Del.C. Note: The rates listed above are subject to change depending on new rulings in each state. Maximum allowable fee. Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. Texas Texas Health and Safety Code 241.154 (Hospitals) Paper: A basic retrieval or processing fee not to exceed $45.79 for first 10 pages of records; then, $1.54 per page for pages 11-60 $0.76 per page for pages 61-400 $0.41 per page for any remaining pages Plus actual cost of mailing or shipping Microform: $0.10 per page for standard reproduction of documents of a size 81/2 x 14 inches or less $0.20 per page for copying of documents from microfilm, Actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing which are made in response to an authorization, Reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of $16.00 per hour per person, computed on the basis of $4.00 per quarter hour or fraction thereof, Actual costs, if any, charged to the witness by a third person for the retrieval and return of records held by that third person, $1.50 per page if the medical records are stored on microfilm, Actual reproduction costs for each copy of a radiograph, $10.00 for certification of the medical records, Actual postage and electronic media costs. Pages 1 5 : $18.00 flat fee Search Fee : $10.00 Our Fair Pricing model presents a $40 fixed flat fee for handling all aspects of a typical record request. . The laws for copying medical records vary from state to state based on the statute passed by each state's legislation. X-rays and other media: Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records Microfilm and other media : $1.25 per page information and is not required to permit the examination, copying, or release of the information requested until the fee is paid unless there is a medical emergency. Admin. The provider can charge a $28.00 clerical fee for searching and handling records. Microfilm: $2.00 per page, Search Fee: $25.88 (3) New subsections (c-1) and (c-2) are added to read as follows: " (c-1) An external examination or autopsy report of a decedent in the CME's . Confidentiality of animal medical records. Can you get records from medical providers outside the US? Search Fee: $5.0025 Pages: $1.00/page26+ Pages: $0.50/pageX-rays/Other Media: Actual reproduction cost, Search Fee: $15.0025 Pages: $0.5026+ Pages: $0.25Storage Fee: A reasonable fee may be charged for records stored off site, Copy Fee: $0.25/pageMicrofilm: $0.50/pageX-rays: Actual reproduction costAttorney Rates, Search Fee/10 Pages: $18.53 flat fee11+ Pages: $0.85/page41+ Pages: $0.57/pageMicrofilm: $1.50/page, Paper/Electronic Records10 Pages: $2.00/page11+ Pages: $1.00/page21+ Pages: $0.90/page61+ Pages: $0.50/pageMicrofilm/Other Media: Actual reproduction cost, Workers CompSearch Fee: $25.0020 Pages: $1.25/page21+ Pages: $0.90/page61+ Pages: $0.30/page, Search Fee: $1.00/year/requestCopy Fee: $1.00/pageMicrofilm: $2.00/page, Search Fee: $25.8820 Pages: $0.97/page21+ Pages: $0.83/page101+ Pages: $0.66/pageCertification Fee: $9.70, Workers CompSearch Fee/150 Pages: $30.00 flat fee151+ Pages: $0.20/pageX-rays: $9.50/copy, Search Fee: $31.5625 Pages: $1.18/page26+ Pages: $0.79/page50+ Pages: $0.39/pageMicrofilm/Other Media: $1.97/page, Search Fee/10 Pages: $20.00 flat fee11+ Pages: $0.50/page51+ Pages: $0.25/pageMicrofilm/Other Media: $1.25/pageRush Fee: Additional $10 for requests completed/sent within 2 days, Workers Comp20 Pages: $2021+ Pages: $20 + $1/page31+ Pages: $30 + $0.50/page101+ Pages: $65 + $0.25 per page201+ Pages: $90 + $0.10/page, Workers Comp10 Pages: $16.00 flat fee11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total)50+ Pages: $0.35/page, First copy request from patient: FREESecond copy request (same patient and same records): $1.00/page, Paper/Microfilm RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/page, Electronic RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/pageMax Fee: $100.00/request, X-raysFrom hospitals: $20 flat fee + reasonable production costsFrom other healthcare providers: $10 flat fee + reasonable production costs, Workers CompFirst Request: FREESecond Request: $0.50/page, Paper RecordsPer Page: $5.002+ Pages: $0.45/pageMax Fee: $250.00/request, Electronic RecordsA reasonable fee may be chargedMax Fee: $150.00/request, Search Fee: $22.32100 Pages: $0.76/page101+ Pages: $0.39/pageX-rays/Other Media: Actual reproduction costSocial Security: FREE for request to support a claim, but must be specified in the request letter, Initial fee of $26.74 per request for a copy of the record.$1.34 per page for the first 20 pages.$0.67 per page for pages 21 through 50.$0.27 for pages 51 and overIf the medical record is in some form or medium other than paper, the actual cost of preparing a duplicateAny postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copiesAny actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-siteSource: MI Comp Law 333.26269 (adjusted based on CPI in 2022) Last updated: 04/01/2022, Search Fee: $20.35Copy Fee: $1.53/pageX-rays: $10 search fee + actual reproduction cost per page, Search Fee/20 Pages: $20.00 flat fee21+ Pages: $1.00/page81+ Pages: $0.50/pageSearch/Storage Fee: $15.00 (charged for records retrieved off site)Certification Fee: $25.00, Workers Comp-5 Pages: $15.00/admission6+ Pages: $0.50/page/admission + fee for -5 pagesMax Fee: $50.00/admission, excluding postage/handling/retrieval fees, Paper RecordsSearch Fee: $27.46Copy Fee: $0.63/pageStorage Fee: $25.71 + additional fee for records retrieved off site, Electronic RecordsSearch Fee: $27.46Copy Fee: $0.63/pageMax Fee: $120.32, Search Fee: $20.00Copy Fee: $0.50/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.60/pageX-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/pageX-rays/Other Media: Reasonable fees may be charged, Hospitals (For Attorneys Representing Patients)Search Fee: $10.00100+ Pages: $1.00/page101+ Pages: $0.25/pageMax Fee: $200.00/admission, Clinics (For Attorneys Representing Patients)Search Fee: $10.00Copy Fee: $1.00/pageMax Fee: $100.00/admission, For Attorneys NOT Representing PatientsSearch Fee: $10.00Copy Fee: $1.00/page, 15 Pages: $30.00 flat fee16+ Pages: $0.25/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.75/pageX-rays/Other Media: Actual reproduction cost, 25 Pages: $0.75/page26+ Pages: $0.50/page100+ Pages: $0.25/pageMinimum Fee: $10.00, Paper Records25 Pages: $20 flat fee26+ Pages: $0.75/page, Electronic Records25 Pages: $30 flat fee26+ Pages: $0.25/page, Search Fee: $21.6510 Pages: $1.42/page11+ Pages: $0.73/page51+ Pages: $0.29/pageX-rays/Other Media (recorded on film/paper): $2.35/pageThe actual cost of postage may also be charged, Paper RecordsSearch Fee: $10.00Copy Fee: $0.50/pageX-rays/Other Media: $5.00/pagePostage: Actual mailing cost, Electronic RecordsSearch Fee: $10.00Copy Fee: $0.30/page, max $200.00 (requires EMR), Search Fee: $30.00 (Includes pages 1-10)Pages 11-50: $0.50 per pagePages 51+: $0.25 per pageX-rays and other media: Actual cost of reproduction, Search Fee: $25.2020 Pages: $1.70/page21+ Pages: $1.26/page61+ Pages: $0.44/pageMicrofilm: $2.51/page, District Attorney RequestsCopy Fee: $25.20 flat fee. By default, all record requests are returned via USPS First Class mail at no cost. X-rays and other media : Actual cost of reproduction, Statute Sections 17 & 18 of Public Health Law (PHL), Pages 1 25 : $0.75 per page Page 1 : $5.00 Affidavit/Certification: $20.00, Sec. 10/17/2022 | BSW . $0.86 for the 61st through the 400th page of provided copies; $0.47 for any remaining pages of the provided copies; and, the actual cost of mailing, shipping, or otherwise delivering the provided copies. Electronic Format. Search Fee : $ 25.00 146.83 (3f)(c) (adjusted based on CPI in 2021). The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $49.26; and Pages 1 - 20: $1.28/page Pages 50+ : $0.35 per page, Division ofWorkers Compensation Fee Schedule, First copy of records isFREEto the patient. (2) Additional charges: a. The non-refundable fee of $315 may be paid by credit card (complete credit card authorization . For example, if you want to print pages 80 and 81 in the 2015 Schedule of Medical Fees, you would tell the printer to print pages 84-85. Medical Record Requests By Attorneys Concerning the provision of medical records in the custody of a health-care facility. Pages 1 25 : $1.07 per page A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. X-rays and other media : Actual cost of reproduction, Pages 1+ : $0.75 per page Pages 61+ : $0.30 per page, Delaware Administrative Code, Title 19: 19 Del Code, Chapter 1300, Section 4, Search Fee : $1.00 (Per year per request) The health care provider or health care facility furnishing the records may charge the employee for copying the records up to $.50 per page or the actual direct cost to the health care provider or health care facility for x-rays, microfilm, or other non-paper records. Pages 251+: $0.35per page, Microfilm or other media : $1.78 per page, Search Fee : $20.00 flat fee (first 10 pages) Colorado Limit on Fees Mandated by State Law Yes Search Fee/ Labor Charge/ Processing $18.53 flat fee (First ten pages or fewer) Copy Fees for First Pages Included in Search Fee Copy Fees for Additional Pages Several states update their medical record copying fees annually based on the consumer price index. There is no Idaho statute regarding the cost of copying medical records. X-rays and other media: Actual cost of reproduction, For the annual period of October 31, 2021, through October 31, 2022, the Consumer Price Index was 7.7%. Pages 101+ : $0.66 per page Medical record copying costs. Max Fee: $150.00 per request, Statute Title 22 Part 4 Chapter 401 Section 1711-A. Copies of filmed records such as radiograms, x-rays, and sonograms shall be copied at a reasonable cost. .317 Copy of patient's medical record to be supplied on patient's written request -- Exception for Department of Corrections. Pages 51 - 100: $0.59per page Areasonable fee may be charged. Search Fee: $25.01 Pages 51 100 : $0.96 Pages 1 - 40: $0.53/page We will do our best to update this list as we receive new, verified statute information. If the records are stored with a third party or a third party responds to the request for records in paper or electronic media, the provider may charge additionally for the actual charges incurred from the third party. Pages 41+: $0.32/page, Electronic Records Provided in an Electronic Medium: X-rays :$22.19 + $11.07 per image Pursuant to 42 U.S.C. Search Fee: $25.00 (includes pages 1 - 500) A provider may charge an amount necessary to cover the cost of labor and materials for furnishing a copy of an X-ray or similar special medical record. X-rays and other media : Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records 395.3025 Patient and personnel records; copies; examination.. Pages 26 - 350: $0.50 per page Advertising Opportunities; Become a Corporate Partner; . Pages 21 - 50: $0.64/page Microfilm: $0.20 per page, The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; and (A) a charge for each page of: (i) $1.76 for the 11th through the 60th page of provided copies; (ii) $0.86 for the 61st through the 400th page . Search Fee: $25.00 We also offer a wide range of time- and cost-saving document management services. Search Fee: $5.00 (includes the first page) Pages 11 - 20: $1.00 per page Electronic Records: Preparation fee of $22.88 if the records are sent to another provider or a person other than the patient or the patients personal representative, For Paper Records: Copying fee not to exceed $0.76 per page, For Electronic Records: 75% of the paper record copying fee up to a maximum of $80.00 per request, Source: MD Health Gen Code 4-304 (adjusted based on CPI in 2021), $27.01 base charge for clerical and other administrative expenses related to complying with the request for making a copy of the record, $0.91 per-page charge for the first 100 pages copied. Search Fee: $30.00 flat fee (first 150 pages) A fee of up to $1 may be charged for each year of records requested. The exclusive charge for copies of patient records may include sales tax and actual postage, and, except for nonpaper records that are subject to a charge not to exceed $2, may not exceed $1 per page. Source: MO Rev Stat 191.227 (adjusted based on CPI in 2022; effective February 2022). Weve served as a valuable asset to insurance and law firms since 2014 by quickly retrieving medical records at the cost dictated by each state. Search Fee: $20.00 Social SecurityAttorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. $0.25 per page thereafter for such copies, $1.00 per page for hard copies from microfilm or other micrographic process, Fee for search and handling not to exceed $20.00, For x-rays- a fee for search and handling not to exceed $10.00 and the actual cost of supplies for and labor of copying the requested X-ray series or study or other imaging study. For Hennepin County call Hennepin County Immunization Services at (612) 348-2741 and press 2. Second Request : $0.50 per page, Paper Records The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage. Postage : Actual cost of mailing. If a treatment record or medical report exists in a digital or electronic format, the health care practitioner shall provide an . X-rays: $9.50 per copy, Search Fee : $28.44 Bill Title: Limits fees charged to patients and authorized third parties for copies of medical and billing records. 866.587.6274, Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Title XXX Occupations and Professions Chapter 332-I Medical Records, Title 35, Chapter 2, Article 6, Section 35-2-611(b). 2023 Record Retrieval Solutions. X-rays : Actual cost of reproduction, Search Fee : $18.53 flat fee (First ten pages or fewer) Upon a patient's written request, a hospital shall provide, without charge to the patient, a copy of the patient's medical record. A custodian may impose a charge that is no more than a flat $5.00 fee or no more than $0.50 per page, whichever is greater. Pages 250+ : $0.35 per page Source: 19 Del. Pages 51+: $0.25 per page $0.61 per page for all pages following the first 30 pages, Max fee for electronic records: $186.18 (regardless of number of admissions), Max fee for paper records: $248.23 (per admission to the health care facility), Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. Provider may charge a patient the amount necessary to cover the cost of materials for furnishing a copy of an x-ray. establishes a patient's right to see and receive copies of his or her medical records, under specific conditions and/or requirements as shown below. Pages 1 25 : $1.12 per page Storage Fee : $23.88 (Additional fee if records are retrieved from an off-site location), Electronic Records: .315 Patient may ask to prohibit or limit use of his medical records. Pages 10 - 50: $0.75 per page OAR 847-012-0000, Search Fee: Pages 11 50 : $0.68 per page $15.00 for retrieving medical records in archives at a location off the premises where the facility/office is located. Pages 1+: $25.00. MAX FEE : $150.00 per request, Paper Records: This information is meant as a guide and should be independently confirmed for your individual circumstances or reason for requesting medical records. Pages 1 20 : $1.25 per page Pages 51+: $0.50per page, Search Fee: Pages 401+ : $0.43 per page, Microfilm: Code r. 876-8.9 (85,86) (2016). Pages 11- 60: $1.66 per page Reasonable Fees. $2.00 per page for pages 1-10. 65-4971(b), requires the Kansas Secretary of Labor to annually update the amount health care providers may charge for record duplication. Proof of indigency affidavit may be required. No current laws for copying medical records on record in this state. Pages 61 - 400: $.81 per page Social Security :Attorneys providing that the patient is applying for social security benefits and indigent may receive records free of charge. Attorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. A licensed physician may provide a summary report of the patient's medical record in lieu of copying the record if the patient consents. (2) Subsection (c) is repealed. Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. Search Fee: $25.64 Pages 1+ : $0.75 per page, Search Fee : $20.00 Flat Fee (first 20 pages) The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. 735 ILCS 5/8-2005, Search Fee: $20.00 flat fee (first 10 pages) Section 70: Records of hospitals or clinics; custody; inspection; copies; fees Section 70. The health care provider may impose a minimum fee of up to $10.00, inclusive of copying costs. Search Fee : $20.00 Initial fee of $26.74 per request for a copy of the record. Per page fee for paper pages 61+. $21.16 for locating a patient's records, per request, $0.32 cents per page for each additional page. Max Fee: $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): Pages 1160 : $1.62 per page Pages 51+: $0.18 per page Our system is incredibly easy to use: Simply submit your medical record request through our secure, encrypted, HIPAA-compliant online portal. No provider shall charge more than $0.65 per page, including any research fees, handling fees or related costs, and the cost of first class postage. Pages 26+: $0.25 per page, Search Fee: $21.65 The second copy of records requested by the same patient for the same dates of service: $1.00 per page, Search Fee: $25.00 to annually determine the maximum allowable fees for copies of patient records. 12-2295 - Charges 12-2295. The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. Pages 100+: $0.43 per page Pages 1 - 20: $1.83/page $0.46 per-page charge for each page in excess of 100 pages. Pages 21 - 60: $0.90 per page If the requested records are stored on microfilm: a retrieval or processing fee, which must include the fee for providing the first 10 pages of the copies and which may not exceed $79.39; the actual cost of mailing, shipping, or otherwise delivering the provided copies.
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